Buy Kofile through Hubzone Depot
Preserve, digitize and manage public records with Kofile's records management and digital solutions, sourced through Hubzone Depot and approved inside your own procurement system.
Inside your procurement system
- SAP Ariba
- +26more
Offers
Business & Professional Services, Furniture & Furnishings, Information Technology Services, Office Supplies
Serves
State and local government, K-12 schools, Colleges and universities, Nonprofits
How to buy
Your procurement system, or a quote before anything is bought
Your spend
Counts toward HUBZone and woman-owned small business goals
About Kofile
Kofile provides records management and digital solutions for public bodies. Its work helps governments, schools and universities look after the records they are required to keep, from deeds and minutes to student files, and turn paper archives into digital records that staff and the public can find without a trip to the vault.
The offer combines services and products: managing and digitizing records, software for storing and retrieving them, and the furniture and supplies used to house what stays on paper. For a county clerk or a district office, working with one provider across the physical and digital sides keeps a records program consistent and easier to defend.
Why buy Kofile through Hubzone Depot
Records work on our scale
Kofile services are priced using $400 million of yearly Hubzone Depot purchasing.
Inside your purchasing platform
Projects and products are ordered and invoiced in your procurement system, one of 32 we support, including Oracle and Workday.
Archives with an audit trail
Each digitization batch and supply order is tied to an approval and a budget.
Public records, certified spend
Kofile work through Hubzone Depot counts as HUBZone and woman-owned spend, under our SBA and WBENC certifications.
What you can source from Kofile
Tell us which records you hold and what you want to do with them. We scope the Kofile work and quote it before anything starts.
Business & Professional Services
Records management services for government and education offices.
Furniture & Furnishings
Storage furniture for records that remain on paper.
Information Technology Services
Digital solutions for storing, searching and retrieving records.
Office Supplies
Supplies used to house and protect physical records.
Who we serve with Kofile
State and local government
K-12 schools
Colleges and universities
Nonprofits
Plan a records project with us
An RFP is not required. A rough description of your archive and your goals is enough to begin.
01
We size the archive
We confirm record types, volumes and retention needs.
02
A quote on our volume
Kofile's services and products, priced with Hubzone Depot's purchasing.
03
Proceed your way
Approve a project quote, or order supplies through the marketplace in your procurement system.
Frequently asked questions
Can we work with Kofile through Hubzone Depot?
Yes. We scope the records project with Kofile and send a quote for approval. Tell us about your records.
What does Kofile offer?
Records management and digital solutions, along with related products for storing physical records.
Who uses Kofile?
Public bodies such as state and local governments, school districts, colleges and nonprofits.
Does Kofile spend count toward small business goals?
Yes. Records work bought through us is credited as HUBZone and woman-owned spend, under the SBA and WBENC certifications Hubzone Depot holds.
Can you source scanners or archive boxes?
Yes. Our Spotbuy team sources equipment and supplies through more than 2,500 supplier relationships, with a quote first.
